One of the things I hear comment on from time to time is that the share pod in Adobe Acrobat Connect Pro just lists things and holds onto stuff. Well that’s true. It’s actually a great feature that most of us take for granted in that we can upload a ppt file, an image, some flash paper content or a custom pod and whether we return tomorrow, next week or next month the content is still there. Unless you implicitly delete it off the server or remove the content using the “Organize pods” feature under the pods menu to delete the content there.
That is really what I am going talk about here. That fun little menu choice “Organize pods” located under the Pods menu in the main UI of your Connect meeting room. Here you can not only “Delete” content, “Select Unused” content but “Rename” content and renaming things can help Hosts and Presenters alike in a meeting room. By default content you have loaded in the share pod is listed in alphabetical order but often I (and more often than not someone using my room or co-presenting with me) want to have things displayed in a logical order that matches the presentation I have outlined on paper or the order in which I have the content and presentation ordered in my mind.
I have found the best way is to go into the “Organize pods” dialog box, select the content, select “Rename” and add a #1 or #2 and so on to the front of the content items; especially useful if your PowerPoint files have similar names of titles or if you have multiple presenter or speakers. This forces the numbered ppt files to appear at the top of the list in the Share pod when you load them using the “What do you want to share? – Documents” accordion menu. I also tend to put a blank space, or two, in front of any file that I use in the share pod that might serve as the first item, welcome slide or such item that needs to be the first thing attendees see when they enter that layout. This is especially useful when someone else in using the room and making the same or similar presentation or if you have a newbie whose comfort level with Connect is not as high as yours.
So simple yet and yet so easy a way to keep your content, your presenter’s content and all the various files you upload into the share pod organized. So don’t just upload “stuff” and have it listed there take a few seconds and put some order to the material. It may save you minutes down the road and make all your meetings all the better.
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